GDPR compliance software for small businesses
Replace disconnected spreadsheets, policy folders, and deadline reminders with one guided system for data mapping, privacy requests, risks, consent, and audit evidence.
Small-business GDPR compliance is an operating process
A privacy policy alone does not make a company GDPR compliant. You need to know what personal data you hold, why you use it, where it goes, how long you keep it, and how you respond when a person exercises their rights. You also need evidence that those decisions are followed in practice.
That is difficult when the work lives in a shared drive, a spreadsheet owned by one person, and email threads nobody can find during an audit. RegRely turns those obligations into assigned, repeatable workflows a founder, operations lead, security owner, or small compliance team can actually run.
The essential GDPR system
- Live data inventory and ROPA
- DSAR deadlines and response evidence
- Risk, DPIA, and remediation ownership
- Consent and lawful-basis records
- Audit-ready reports and change history
What GDPR compliance software should help you do
Map personal data
Create a record of processing activities that connects data categories, purposes, lawful bases, systems, recipients, transfers, retention, and accountable owners.
Handle data requests
Use DSAR software to verify requesters, calculate deadlines, coordinate searches, record exemptions, approve disclosures, and prove when the response was sent.
Find and close gaps
Run a structured GDPR gap assessment, assign every finding, connect remediation evidence, and keep overdue work visible.
Manage privacy risk
Score inherent and residual risk, document controls, set review dates, and record who accepted what remains in a central compliance risk register.
Track consent decisions
Keep the purpose, notice version, capture method, timestamp, and withdrawal history needed to show that consent was informed, specific, and easy to revoke.
Produce evidence quickly
Generate management summaries and audit packs without rebuilding the story from inboxes whenever a customer, investor, auditor, or regulator asks.
Why spreadsheets stop working
A spreadsheet can capture a point-in-time inventory, but it cannot reliably run the process around it. It does not remind an owner to review a processing activity, preserve approval history, connect a risk to its control evidence, or show whether a data request is about to miss its legal deadline.
The problem gets worse as new SaaS vendors, employees, markets, and customer requirements appear. The record drifts away from reality, and the team discovers the gap during a procurement review or incident.
What to look for before you buy
- Coverage: operational workflows, not only policy templates.
- Evidence: ownership, timestamps, approvals, and change history.
- Usability: clear language a non-specialist can follow.
- Proportionality: features and pricing that fit your actual risk.
- Portability: useful reports you can provide outside the platform.
- Security: tenant isolation, access controls, encryption, and audit logs.
A practical route from scattered records to audit readiness
Step 1
Scope
Identify entities, roles, regulations, systems, and accountable owners.
Step 2
Map
Document processing, vendors, transfers, retention, and lawful bases.
Step 3
Remediate
Prioritize gaps, assign work, attach evidence, and approve residual risk.
Step 4
Operate
Run requests, reviews, incidents, and reporting as repeatable workflows.
Frequently asked questions
Build a GDPR process your team can keep current
Start with guided workflows and upgrade from spreadsheets without an enterprise implementation project.